Conditional Text Question

Tue Jul 17 07:43:58 PDT 2007

Fred and Others,

   Sorry it's taken me some time to get back to the list and those that
offered assistance, but I was sidetracked by another project. 
   Thanks to everyone for the great ideas and offers of help! At this
point, I think that Fred's idea is the best one. It resolves the issues
I had privately about having the conditional text for the other product
in the same file as what I wanted to have, albeit hidden, and it also
eliminates the major problem I had with the conditional text markers.
This way, if anyone else looks at the files later on, they (hopefully)
won't be confused with the (in some cases) double text if they make
things unconditional. It makes things nice and clean!
   Thanks again to a great set of people! The techwr-l and framer's
lists are great resources with wonderful people subscribed and willing
to help out! I'll continue to read and (mostly) lurk, offering
suggestions or comments as warranted.

Samuel I. Beard, Jr.
Technical Writer
OI Analytical
979 690-1711 Ext. 222
sbeard at oico.com

-----Original Message-----
From: Ridder, Fred [mailto:fred.ridder at intel.com] 
Sent: Tuesday, July 10, 2007 12:19 PM
To: Sam Beard; Frame User's Group
Subject: RE: Conditional Text Question

The Show/Hide Conditional Text dialog has an option box labeled
"Sow Condition Indicators" just below the "Show" list box. This 
option toggles the color and other (e.g. underlining or strikethrough)
highlighting of all conditions that are set to show. 

As far as archiving product-specific source files, another approach
that has not been mentioned is this one:
-Make a duplicate set of the complete, conditionalized book and
   source files.
-In the duplicate file set, use the Edit Condition Tag command in the
   Conditional Text dialog to delete each of the condition tags that
   relate to the other versions of the product. Each time you invoke
   the command for a condition that is actually in use in the file,
   you'll get a dialog that asks you whether you wish to make the
   tagged text unconditional or delete the text. Since the tags you
   are deleting relate to other product versions, choose the delete
   option.
-If you want to get serious, repeat the preceding step for the 
   conditions that are specific to the current version of the product,
   but choose the "make unconditional" option.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com)
Staff Information Services Analyst
Intel
Parsippany, NJ

-----Original Message-----
From: framers-bounces+fred.ridder=intel.com at lists.frameusers.com
[mailto:framers-bounces+fred.ridder=intel.com at lists.frameusers.com] On
Behalf Of Sam Beard
Sent: Tuesday, July 10, 2007 10:17 AM
To: Frame User's Group
Cc: richard.combs at polycom.com; elebelle at gmail.com
Subject: RE: Conditional Text Question

All,

   Thanks much for the help on this issue, but I need to clarify a few
things. First, I'm aware of the purpose of using conditional text, which
is what helped me to get this job. However, I have no real choice as to
having three separate files (my second point), because of our
documentation control system. We number our documents with a one-up
system, including the month/year as the last four parts of an
eight-digit number. If these documents were for a new product line, we
MIGHT be able to get away with putting them into a single number.
However, they are for two separate but similar product lines. The first
one is 1950 while the second one is 2158. Therefore, I have to maintain
having three separate books for each document, hiding and viewing the
appropriate conditional text and saving it to the appropriate folder on
our system. Unless someone has an idea about how to get around that,
then that's the way it is here. Before I started here, the documents
were COMPLETELY maintained as two separate books, even though there was
a LOT of cross-over text between them. Obviously, this made updating
them much more of a challenge and they are actually out of step with
each other by one version. I'm not sure that's something that will
change, either. I'll probably have to use a variable or something else
to indicate the version numbers of the two and conditionalize that, as
well.
   I believe everyone that responded mentioned hiding the conditional
text indicators, so I'll need to check into how to change that. I wasn't
aware of how to change that, which is why I posted my question. So,
thanks to all of you for the tips on that. I'll see if I can determine
how to hide the indicators.
   Thanks again and have a great day!

Samuel I. Beard, Jr.
Technical Writer
OI Analytical
979 690-1711 Ext. 222
sbeard at oico.com

-----Original Message-----
From: Miriam Lezak [mailto:mlezak at marzak.org] 
Sent: Monday, July 09, 2007 9:01 PM
To: Sam Beard
Cc: Frame User's Group
Subject: Re: Conditional Text Question

Sam:

If you conditionalize the whole row, that row should disappear when you
turn 
the condition off. The colored borders indicate that you've correctly 
conditionalized it (rather than just conditionalizing the text within
the 
border).

If that doesn't make sense, let me know.

Miriam

----- Original Message ----- 
From: "Sam Beard" <sbeard at oico.com>
To: <framers at frameusers.com>
Sent: Monday, July 09, 2007 12:39 PM
Subject: Conditional Text Question

Hello All,

   I have a document that uses conditional text to delineate between two
different versions of the same basic product. Before I started this,
there were two separate books for each manual, even though there is a
LOT of cross-over text between them that is the same. I combined them
into a single set of master files and am marking the conditional text,
hiding what I don't want to see, and saving the resulting file for the
two separate books. Now, I have three files for each chapter of the
book: Master, Version 1, and Version 2. All well and good. However, I
also have ALL of the text in all three files, albeit Version 1's text is
hidden in Version 2, and vice-versa. Is there a way to permanently
remove the text for Version 1 from Version 2, and vice-versa, while
maintaining the master file? One of the reasons I need to do this is to
remove the borders around cells in a table that are conditionalized.
Currently, there are large colored borders around any table cells that
are marked as conditional.

   I'm on Windows XP with Frame 7.2b144.

   Thanks much in advance!

Samuel I. Beard, Jr.

Technical Writer

OI Analytical

979 690-1711 Ext. 222

sbeard at oico.com

_______________________________________________

You are currently subscribed to Framers as mlezak at marzak.org.

Send list messages to framers at lists.frameusers.com.

To unsubscribe send a blank email to
framers-unsubscribe at lists.frameusers.com
or visit 
http://lists.frameusers.com/mailman/options/framers/mlezak%40marzak.org

Send administrative questions to listadmin at frameusers.com. Visit
http://www.frameusers.com/ for more resources and info 

_______________________________________________

You are currently subscribed to Framers as fred.ridder at intel.com.

Send list messages to framers at lists.frameusers.com.

To unsubscribe send a blank email to 
framers-unsubscribe at lists.frameusers.com
or visit
http://lists.frameusers.com/mailman/options/framers/fred.ridder%40intel.
com

Send administrative questions to listadmin at frameusers.com. Visit
http://www.frameusers.com/ for more resources and info.