PDF setup for LOF links

Wed Aug 27 22:08:24 PDT 2008

Rene,

A script is the way to go.

Here's what I would test.

Create two almost identical Figure title formats. In the Autonumbering tab set it up something like this:

F:Figure\t<$chapnum>.<n+> ---or whatever your current format is
G:Figure\t<$chapnum>.<n+>

Make the G: series Invisible, 2pt., 0 pt. above, and 0 pt. below.

Now, have your script loop through the document and every time is finds a series F: figure heading have it select and copy the text, then drop in a series G: paragraph below the anchored frame, and paste the series F: text into it.

Then, use the series G: format to generate your LOF. Thus, LOF will be identical to what you would have if you generated an LOF based on series F:, but the links will now all go to the series G: format which is directly under each of the graphics.

Baruch Brodersen
Technitext Documentation 

-----Original Message-----
From: framers-bounces at lists.frameusers.com [mailto:framers-bounces at lists.frameusers.com] On Behalf Of Rene Stephenson
Sent: Wednesday, August 27, 2008 10:51 PM
To: Lester C. Smalley; Art Campbell
Cc: framers at lists.frameusers.com
Subject: Re: PDF setup for LOF links

Sorry, all...I switched to digest version and somehow things were getting sucked into the spam folder... 

The figures presently are inserted in an anchor paragraph format, but it's the same format used for inserting tables. The figures are in an anchored frame ("At Insertion Point") with an autonumbered figure title format immediately following the figure.

It looks to me like the choices I'm hearing amount to:
A. Precede the figure with the title.
B. Do a whole lot of extra stuff to compensate for the fact that the LOF links to the figure title paragraph that follows the figure to try to get it to show desirably/sensibly in PDF. We only have 1.5 writers, and there are about 4300 pages in the library that we'd have to go through searching manually on all the figures and doing this manual work == lots of time == lots of money == hard sell.
C. Change output format...and they won't go for anything that isn't electronic delivery, but the users usually print the electronic stuff to carry out to a site, so that's why they went with PDF.

Would it be possible to embed some kind of scripting or macro in the anchor paragraph format that would check if the following paragraph format is Figure Title, and if it is, insert a cross-reference of specified format reading the contents of said Figure Title paragraph?

(Good tip on the invisible color definition...I was wondering how to get around the white copyable text.)

Rene L. Stephenson

----- Original Message ----
From: Lester C. Smalley <lsmalley at infocon.com>

Rene, you don't say how you have the figures inserted in the document,
but if you already use an "anchor" format then Art's answer may be the
best solution if your figure titles are autonumbered  But instead of
setting the anchor paragraph to white, I would set it to a color defined
as invisible (see View > Color Views) to ensure it does not print.
White text may still be seen/selected in the PDF, and I doubt you want
that.

If the titles are not autonumbered (which I certainly do not recommend),
then I would just use the existing Figure Title paragraph and include a
few soft returns.  Place the image below the first line of the paragraph
(otherwise empty save the soft return), and enter the title as you
currently do after the image.  When you generate the LOF, you will just
need to delete the soft returns from the extracted text, which can
easily be automated even through FM's find tool - just be sure to leave
the hypertext marker!

On Tuesday, August 26, 2008 21:31, Art Campbell wrote:

| I always use an Anchor tag of some kind to hold the figure's anchored
| frame and have the properties set to Below the Current Line (of the
| Anchor tag).  The Anchor tag usually doesn't have any text.
| 
| To solve your problem, you could either set the Anchor tag up with
| text that mirrors the Figure Title text, or maybe cross-refs to it.
| Or, probably better, set the Figure Title to cross-ref to the Anchor
| text string. Set the Anchor font to white, so it doesn't show.
| 
| Don't make any changes to your Figure Titles.
| 
| Then create your LOF using the Anchor tags as your targets instead of
| the Figure Titles.
| 
| Art
| 

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