master pages and multiple revisions

Tue Jul 1 15:02:52 PDT 2008

Deirdre,

There is another little trick that we use if the content of a page has
changed because of additional material on a previous page. 

We create a new master page as before, including the date of the
revision, and put a change bar next to the footer. This indicates to the
user that the flow has changed but not the content. 

This facilitates updating a paper copy of the manual by just replacing
the changed pages, instead of printing the entire book.

Clint

Clinton Owen | Senior Technical Writer | Crane Aerospace & Electronics |
+1 425-743-8674 | F: +1 425-743-8113

-----Original Message-----
From: framers-bounces at lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Deirdre
Reagan
Sent: Tuesday, July 01, 2008 2:55 PM
To: Alan Litchfield
Cc: Framer's List
Subject: Re: master pages and multiple revisions

Thanks all for these responses.

The solution for my specific issue is to have multiple master pages.

Because of the type of document I'm writing the date has to be in the
footer (so master page) and any page with a change bar has to have a
revision date (so, new master page).

Deirdre

On 7/1/08, Alan Litchfield <alan at alphabyte.co.nz> wrote:
> This is what I would be inclined to do, what Martin suggested. It 
> strikes me as pointless having more master pages than the final 
> document page count, when instead you can simply type the date the
page was edited.
>
> From your post I think you want any edits on the page to be reflected 
> in the date on which it was edited, not just edits to specific 
> paragraph styles. Is it true that you want to have this function
automated too?
>
> What I would do that is different to what has been suggested is to 
> manually add the date to the affected page and then cross reference 
> that in the revision table cell. Of course then you would the problem 
> that new content will extend the page count and the edit dates may 
> refer to changes that were made to content that have subsequently
moved on and no longer on that page.
> Which then raises another question, what constitutes a change to
content?
>
> Cheers
> Alan
>
>
> On 2/07/2008, at 5:37 AM, martin.smith at golehtek.com wrote:
>
> >
> > Hi,
> >
> > An alternative would be to create a dedicated, named flow on the 
> > master page with auto-connect turned off. This would result in a 
> > text field on each page that you could use to enter the issue or 
> > revision date.
> >
> > However, some potential issues come to mind. Whether you use a 
> > master page or a text flow to track the dates, it is unlikely that 
> > the text will stay in sync with the master page. As you add new text

> > to the document, the text will flow through as many pages as 
> > necessary to format the document.
> >
> > An alternative might be to auto-number your highest level headings 
> > and include a table in the front matter that tracks revisions to the

> > major sections in the document.
> >
> > Best regards,
> >
> > Martin
> >
> > Quoting Deirdre Reagan <deirdre.reagan at gmail.com>:
> >
> >
> > > Hi All!
> > >
> > > FM 8.0, XP.
> > >
> > > I don't even know how to ask this question.
> > >
> > > Let's say you have a 50 page document, and each page has the date 
> > > of original issue on it. The date of original issue is a 
> > > cross-reference (I know, I know) on the master page.
> > >
> > > If you want to make changes to a document and you want the 
> > > revision date to appear only on the pages that have been revised, 
> > > do you create a new master page based on the old master page and 
> > > change the original cross-reference to a cross-reference to the
revision date?
> > >
> > > I think that is what to do.
> > >
> > > If so, if we have a document that ends up in 12 revisions, then we

> > > will have 13 sets of master pages (1 original and 12 revisions)?
> > >
> > > Is that correct? All those master pages are ok?
> > >
> > > Thanks,
> > >
> > > Deirdre
> > > _______________________________________________
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> --
> Alan Litchfield MBus(Hons), MNZCS
> AlphaByte
> PO Box 1941, Auckland, NZ. 1140
> http://www.alphabyte.co.nz
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