Setting the structure of the alphabatized list

[Susan Curtzwiler]

Hi All,
  Thank you all for your help with the alpha sort.  Now, I have an alphabetized list of my Work Instructions (WI) in an appendix, that's great. 
However, how do I make a separation with A, B, C and so on to break up this long list and make it a bit more user friendly? 
I have entered A, B, C with and without tags, but when I generate the book, it naturally sorts these letters and they all jump to the top of the page.  I realize that's because that would be the alphabetical order - so what is the magic key to make these introductory letters stay in place?   Does it have anything to do with using the ignore symbols function?  However, these are not "symbols"  but the introductory letters to a new section that I want to hold in place. 

A
Add a File

B
Build a Book
 
C
Complete the Manual  
 
It turns out like this:
A
B
C
 
Add a File
Build a Book
Complete the Manual
 
----
Thanks again for your help
Sue 

________________________________

From: framers-bounces at lists.frameusers.com on behalf of Combs, Richard
Sent: Tue 5/19/2009 3:34 PM
To: framers at lists.frameusers.com
Subject: Lists of figures and tables in alpha order (was FW: Exporting thepaths of graphics used)



You'd think that after gently chiding Susan for having "changed the
subject completely," I'd remember to change the subject line of my
reply, wouldn't you? Sorry! Here it is for the archives.

-----Original Message-----
From: framers-bounces at lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Combs,
Richard
Sent: Tuesday, May 19, 2009 4:10 PM
To: Susan Curtzwiler; framers at lists.frameusers.com
Subject: RE: Exporting the paths of graphics used

Susan Curtzwiler wrote:

> I followed the directions below and all I got was a blank FMKR page.

Then the FM file or book for which you generated the list or index
doesn't contain any graphics imported by reference. FM doesn't know the
file path and name of graphics copied into the document (there's no
point). 

> Then I went to just make a list of figures as a stand alone file, not
part
> of the book file.

Do you mean that within a single FM file, not a book, you selected
Special > List of > Figures? OK, then in the Set Up List of Figures
dialog, you had to select the paragraphs to include (your figure
captions).

But now you've changed the subject completely. Lists of figures, tables,
etc., are lists of paragraphs in FM. That's very different from a list
of imported graphics, fonts, text insets, or other references.

> That worked great, I got the list.
> 1. Now, how do I alphabatize them.

Select Special > List of > Paragraphs (Alphabetical) -- or for a book,
Add > List of > Paragraphs (Alphabetical) -- and select the paragraphs
to include.

> 2. Isn't there a simple sort feature like Word?  Seems like then I
could
> make the sorted list as a template and work thru the entire book.

I don't understand.

> 3.  Is their an easier way to work within the complete book file to
get a
> full list of figures at one time?

What is it that you can't do with (from the book window) Add > List of >
Figures or Add > List of > Paragraphs (Alphabetical)?

> 4.  Also, make a list of tables.

What is it that you can't do with (from the book window) Add > List of >
Tables or Add > List of > Paragraphs (Alphabetical)?

> I want to use this same technique to make a list of the titles from my
TOC,
> and arrange them  either by WI number or alpha to create a quick
hyperlink
> file for users easy reference.

I don't understand. But again, List of > Paragraphs (Alphabetical) will
give you alpha lists of whatever paragraph format(s) you want (like
Head1, Head2, ...).

I don't know what a WI number is, but maybe if you spend some quality
time with the generated lists topics in the help or user manual, you can
figure out how to do something with that, too. FM's generated lists
functionality is pretty robust and versatile.

HTH!
Richard


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
------
rgcombs AT gmailDOTcom
303-777-0436
------





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