New Topic: Sort by number

[Susan Curtzwiler]

Hi All, 
 
Thanks again for your help.
Frame 7 on Vista Enterprise
 
Yes, I did take a small sample and used the table in Frame to sort by columns, that looks okay, but will this retain the links like a regular TOC, can I make this a generated list and remove  the table borders? 
 
The titles of the Work Instructions do have a paragraph tag and currently presented as shown below on the first page of the Work Instruction.  This generates fine as a Table of Contents. 
 
Current Set Up:   (only in the order as presented in each chapter, no alpha or numeric order)
Gone With the Wind (023)
StarTrek (012) 
The L.A. Story (063)
 
Want to be Set Up: (a new generated list to put all 60+ titles in numeric order)    I have the alpha order to work with, I can move the WI number to the front of the title, just need to make it with links.   I can place them in a table and do the sort by column -- then what? 
 
012 StarTrek
023 Gone With the Wind
063 The L.A. Story

This new arrangement would provide the users (floor technicians and trainers) a faster way to locate the Work Instruction in the Runbook.  With a generated list, then in the PDF file, they can point and click, just like in the TOC.  
 
Finally, I want to name this list as a Quick Index and place it at the end of the book.  Can I do that as an appendix, or leave it as a generated file and simply move it to the end of the book file? 
 
Thanks, 
Sue 

________________________________

From: Art Campbell [mailto:art.campbell at gmail.com]
Sent: Wed 5/27/2009 6:10 AM
To: Susan Curtzwiler
Cc: framers at lists.frameusers.com
Subject: Re: New Topic: Sort by number



Assuming the "work instructions" are controlled by a unique paragraph
tag, that would be the default order if you generate a TOC for the
book or file and only specify that type of tag. The links are
generated automatically when you generate a PDF for the book if you
activate the Acrobat functions from the Print dialog box.

Art

Art Campbell
               art.campbell at gmail.com
  "... In my opinion, there's nothing in this world beats a '52
Vincent and a redheaded girl." -- Richard Thompson
                                                      No disclaimers apply.
                                                               DoD 358



On Tue, May 26, 2009 at 10:25 PM, Susan Curtzwiler <SusanCu at vmc.com> wrote:
> HI ALL,
>
> Using FMKR 7.0, Acrobat Distiller 5.0, Vista Enterprise on HP laptop.
>
> Thanks so much for all your help with the alpha sort last week. Now, the team wants me to sort by number.
>
> For example:  023 StarTrek, 012 Gone With the Wind, 063 The L.A. Story.
> We want to have the names of the Work Instructions listed by their corresponding number, like this:
>
> 012 StarTrek
> 023 Gone With the Wind
> 063 The L.A. Story
>
> So far what I have done is to copy a small test section of my alpha file to Word, sort by number and then take it back to FrameMaker.  However, then, I don't have the hyperlink to the FM file anymore.
>
> Any suggestions to get the same results as the alpha sort -- only need to point and click in the final PDF to access the desired file?
>
> Thanks,
> Sue Curtzwiler
> susancu at vmc.com
>