[Framers] Best practices for multiple users

[Rick Quatro]

Hi Cheryl,

When you insert a cross-reference, you have to have the other document open.
FrameMaker inserts a Cross-Ref marker into the target document and so you
have to be able to save that document to preserve the marker. One approach
would be to add some kind of text at each location where you want to have a
cross-reference. You could tag it with a special character or condition
format to make it easy to find later. Then at a designated time, when no one
else is using the other files, you could go through and replace the text
with real cross-references. Please let me know if you have any questions or
comments.

Rick

Rick Quatro
Carmen Publishing Inc.
rick at frameexpert.com
585-366-4017
FrameMaker toy store: http://www.frameexpert.com/store

-----Original Message-----
From: Framers <framers-bounces+rick=rickquatro.com at lists.frameusers.com> On
Behalf Of Cheryl Magadieu
Sent: Friday, March 23, 2018 3:16 PM
To: framers at lists.frameusers.com
Subject: [Framers] Best practices for multiple users

I work at a small company, and there are two of us who are using FrameMaker.
At the moment, we are both working on the same book; each of us has about 6
chapters. This is the first time we've worked on the same book at the same
time.

The challenge we've run into is how to make the workflow easier when we have
to create cross-references from one chapter to another. Some of the chapters
will have cross-references to most of the other chapters in the book. Is
there a way to do this without modifying both Document A (which has the
cross-reference) Document B (the document the cross-ref is pointing point
to)? When I add a cross-ref from Document A to Document B, it looks like
FrameMaker inserts a cross-ref marker in Document B. If I don't save that
change to Document B and then update the book references later, do I then
have to manually fix the cross-reference? Maybe we're overlooking something
obvious--is there a better way to share files and work on cross-references?

I should mention that the FrameMaker files are not on a network drive, as
our manager does not like that approach.

We would appreciate any recommendations for making this easier.

Cheryl
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