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It sounds like you are on the right track, using a single file to
create variables and then importing them. Too bad you can't install
third party software, because I think the only way to make this
easier would be to use the inexpensive BookVars plugin:<br>
<br>
<a href="http://leximation.com/tools/info/bookvars.php">http://leximation.com/tools/info/bookvars.php</a><br>
<br>
Mike Wickham<br>
<br>
<div class="moz-cite-prefix">On 12/10/2014 1:58 PM, Zacchetti, Maeli
E CIV USARMY ECBC (US) wrote:<br>
</div>
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Classification: UNCLASSIFIED<br>
Caveats: FOUO<br>
<br>
<div class="WordSection1">
<p class="MsoNormal">I’m getting back to unstructured FrameMaker
10 (after two years of having to use MS Word). So apologies if
I don’t use some of the correct terms or if I’m
misunderstanding some of FrameMaker’s capabilities!
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m doing the planning work for converting
a technical manual from MS Word into FrameMaker 10. The system
has over 100 parts, currently each part has two to five
different variations on the name scattered throughout the
manual, so a huge component of this conversion is getting the
nomenclature down to a single version of each part name. Since
most of the names will change at some point in the next year
my goal is a single point of edit for each part name, to save
some headaches down the road.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">On previous projects I’ve used ~20 part
name variables (created in a master file, then applied to each
*.fm file through a book update) and then inserted that part’s
variable any time I need to use the part name. For this
project with 100+ parts it seems like that could start getting
painful, just in terms of scrolling through a massive variable
list.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I was thinking that I could use text insets
as another option, if it were possible to import from a single
cell in a table (e.g. excel file). That would let me use the
spreadsheet that I’d have to create anyway for planning out
the variables (and internal tracking of what name I’m
assigning to a given part number). <o:p>
</o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In the past I’ve used text insets to
reference repeated short paragraphs, using a series of
individual text documents to hold each paragraph. So I guess I
could do the same thing again, but then I’d end up with 100+
text files, which seems like a different kind of inconvenient
compared to the 100+ variables.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">One major limitation: with my
organization’s network policies I cannot install 3<sup>rd</sup>
party software, and the review and approval process to
purchase extensions or supplements to Adobe’s software would
be so arduous that it may as well be impossible. So I’m
limited to what I can do without having to install anything
else.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Any advice or suggestions would be
appreciated! (Or even advice on where I could go to read up on
the various ways to effectively manage nomenclature updates in
unstructured FrameMaker.)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Maeli Zacchetti<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a class="moz-txt-link-abbreviated" href="mailto:maeli.e.zacchetti.civ@mail.mil">maeli.e.zacchetti.civ@mail.mil</a><o:p></o:p></p>
<p class="MsoNormal">Technical Writer<o:p></o:p></p>
<p class="MsoNormal">U.S. Army<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In modern times, if the sole measure<o:p></o:p></p>
<p class="MsoNormal">of what's out there flows from your five
senses <o:p></o:p></p>
<p class="MsoNormal">then a precarious life awaits you.<o:p></o:p></p>
<p class="MsoNormal">- Neil DeGrasse Tyson<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<br>
Classification: UNCLASSIFIED<br>
Caveats: FOUO<br>
<br>
<br>
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