Generating lists for review

[Rene S.]

You can use LOM for condition tags. Another bene of using condition tags is
that if you have more than one reviewer for a topic, you can apply more than
one condition tag to the heading, which you can't do if you use paragraph
formats. And, as long as you set all the conditions to show without
condition indicators, it wouldn't affect the final output to the customer. 

Rene Stephenson
eNovative Solutions, Inc.

-----Original Message-----
From: framers-bounces+rinnie1=yahoo.com at lists.frameusers.com
[mailto:framers-bounces+rinnie1=yahoo.com at lists.frameusers.com] On Behalf Of
Grant Hogarth
Sent: Monday, June 26, 2006 11:22 AM
To: Evanth, Henrik
Cc: framers at FrameUsers.com
Subject: RE: Generating lists for review

To expand on this.. I generate 2 books... One that is "What the Customer
Sees", and one that has individual chapters for:
* Author's Notes (things I need to check/fix/do)
* Integrator Notes (things that my downstream writers need to check (such as
paths, UI, etc.)
* Changed (added/deleted/rewritten) Text notes,, including changed graphics.
* List of all graphics
* List of all markers (save hypertext) -- useful for seeing the ones that
got tagged incorrectly)
* Change Note.  Overview of large things that have changed (Sort-of a
"What's New" for the app/doc, plus any changes I may have made in terms of
new pgf formats, char formats, etc.)

You could easily add 4 more LOMS (you will have to rename each to get a
distinguishable new one), one for each reviewer.  Then just tell the
reviewers to look at only their notes.

Grant
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-----Original Message-----
From: framers-bounces+grant.hogarth=reuters.com at lists.frameusers.com
[mailto:framers-bounces+grant.hogarth=reuters.com at lists.frameusers.com]
On Behalf Of Stuart Rogers
Sent: Monday, June 26, 2006 8:58 AM
To: Evanth, Henrik
Cc: framers at FrameUsers.com
Subject: Re: Generating lists for review

Evanth, Henrik wrote:
> Hi All,
> I have a review problem. I have a user guide with hundreds and 
> hundreds of topics like this:
> 
> Topic a
> Topic b
> Topic c
> Topic d
> etc....
> 
> Reviewer A should review topics a, c, etc.
> Reviewer B should review topics a, b, d, etc.
>  
> Now I want to make it easier for the reviewers and I want to make a 
> list of which topics to review, as all topics are not of interest to 
> all reviewers.
> I want to auto-generate this list and hopefully this could be possible

> using the FM functionality of creating lists or indexes. The idea is 
> that FM in some way can identify topic header on a ceratin page and 
> list it under the correct heading/reviewer in the generated list or 
> generated index. The review list should look something like this:
> 
> Reviewer A:
> Topic a,  page 2
> Topic c,  page 4
> etc.
> 
> Reviewer B:
> Topic a, page 2
> Topic b, page 3
> Topic d, page 5
> etc. 
> 
> Reviewer A knows exactly which topics to review, etc.
> 
> Anyone tried this with FM? Is it possible? Do I have to look into 
> scripting to solve this? I am pretty sure that you have to do some 
> initial work by defining who should define each topic, (using 
> markers?, conditional text?, variables?), but in the end I really 
> would like this to be automated.

I'm not sure whether the number of reviewers makes this practical or not,
but you could simply create a series of topic heading tags that are
identical except for a suffix (or prefix) of A, B, C to indicate Reviewer A,
B, or C.  Go through your document and tag each topic with one of the new
pgf tags. Then generate a temporary TOC for each reviewer, set up to include
only their specific tag. Your *real* TOC would be set up to include all the
tags.

(To make sure you haven't missed any topics, generate a TOC including only
your existing tag -- it'll be blank if you've properly retagged all topics,
or will hyperlink to any you've missed.)

HTH,

--
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

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