[Framers] Best practices for multiple users

[Jeff Coatsworth]

That's not going to work - whenever you have Doc A open and want to place a xref to Doc B (that they have open), you need to be able to open it to place the xref. Doc B also gets an internal ref back to the spot in Doc A (that's why you get offered the chance to save Doc B after xref-ing to it).

When I had this scenario happen, we were both side by side & could take turns saving our work in a doc when the other person needed to create an xref. If you're not anywhere close to be able to coordinate this, perhaps you could do the "hot potato" method - only 1 of you has all the docs and book open & in their possession at one time; you take turns handing it off to each other. I do this with one of my projects with the main author over in Pakistan (I'm in North America). We zip it up and pass it back and forth so that there's only 1 authoritative source for the project.


________________________________
From: Framers <framers-bounces+jeff.coatsworth=jonasclub.com at lists.frameusers.com> on behalf of Cheryl Magadieu <cmagadieu at gmail.com>
Sent: March 23, 2018 3:15 PM
To: framers at lists.frameusers.com
Subject: [Framers] Best practices for multiple users

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I work at a small company, and there are two of us who are using
FrameMaker. At the moment, we are both working on the same book; each of us
has about 6 chapters. This is the first time we've worked on the same book
at the same time.

The challenge we've run into is how to make the workflow easier when we
have to create cross-references from one chapter to another. Some of the
chapters will have cross-references to most of the other chapters in the
book. Is there a way to do this without modifying both Document A (which
has the cross-reference) Document B (the document the cross-ref is pointing
point to)? When I add a cross-ref from Document A to Document B, it looks
like FrameMaker inserts a cross-ref marker in Document B. If I don't save
that change to Document B and then update the book references later, do I
then have to manually fix the cross-reference? Maybe we're overlooking
something obvious--is there a better way to share files and work on
cross-references?

I should mention that the FrameMaker files are not on a network drive, as
our manager does not like that approach.

We would appreciate any recommendations for making this easier.

Cheryl
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