[Framers] [SPAM-heur][SPAM-dkim] Re: Table of Contents issue in FM-generated PDF

Harrington, Matthew (Contractor) Matt.Harrington.Contractor at usap.gov
Tue Feb 2 14:32:09 PST 2021 

I will try both of those suggestions. I have multiple copies of this O&M manual (and many others) I can experiment with and import from. That is especially a good point about the current TOC file. It may be corrupt or have some odd issue with it. I forget that this isn't the wider Adobe FrameMaker community and am familiar with Barb Binder and Klaus Daube--I've gotten some good info from them.

Thank you again for your suggestions. I will see what works.

-----Original Message-----
From: Framers <framers-bounces+matt.harrington.contractor=usap.gov at lists.frameusers.com> On Behalf Of Lin Sims
Sent: Tuesday, February 02, 2021 1:54 PM
To: An email list for people using Adobe FrameMaker software. <framers at lists.frameusers.com>
Subject: Re: [Framers] [SPAM-heur][SPAM-dkim] Re: Table of Contents issue in FM-generated PDF

Huh. At this point, I'd try two things. First is a MIF wash of the TOC file, then a regeneration of the PDF. If that doesn't fix it, I'd suggest deleting the current TOC file (from the book and disk) and recreating it from scratch and see if it works correctly. (I hope you have a TOC template somewhere with the correct paragraph formats and reference page that you can import from.)

If that still doesn't work, I would suggest posting to the Adobe FrameMaker community. I'm there, too, but there are lots of people who dig far further into the esoterica of FM also there, such as Barb Binder and Matt Sullivan and Klaus Daube, who may have an idea of what's causing this.

At this point, without actually seeing the files in question, I can't visualize things well enough to help, and I'm sorry about that.

On Tue, Feb 2, 2021 at 3:48 PM Harrington, Matthew (Contractor) < Matt.Harrington.Contractor at usap.gov> wrote:

> Thank you for your patience. Hard to describe graphics textually sometimes.
>
> What you just described is correct. The links in my List of Figures, 
> List of Tables, and Index of the generated PDF work exactly the same 
> as you described they work for you. When I hover my mouse over the 
> invisible boxes it changes from a hand icon to a pointing figure icon. 
> I can right-click and get the 'Delete Link' or 'Edit Link' options. 
> From there, yes, I do go to the Action tab to make any adjustments.
>
> But, for some reason my TOC is not generating those links at all. If I 
> right-click on an entry I just get a laundry list of options like  
> 'Add Sticky Note', ' Insert Text at Cursor', 'Select Tool', 'Hand Tool', etc.
> While it might be a setting in PDF, its seems more like the TOC.fm 
> file is not doing something that the PDF needs to create the TOC 
> links, since the links are created for the other three and they work 
> in both Acrobat and Foxit.
>
> -----Original Message-----
> From: Framers <framers-bounces+matt.harrington.contractor=
> usap.gov at lists.frameusers.com> On Behalf Of Lin Sims
> Sent: Tuesday, February 02, 2021 1:23 PM
> To: An email list for people using Adobe FrameMaker software. < 
> framers at lists.frameusers.com>
> Subject: Re: [Framers] [SPAM-heur][SPAM-dkim] Re: Table of Contents 
> issue in FM-generated PDF
>
> OK, I'm not certain I'm following you entirely. When I open my PDF 
> files in Acrobat and right click on a TOC entry, I am given the option 
> to edit the link. If I select Edit Link, the Link Properties window is 
> shown. By default, the Link Type on the Appearance tab is set to Invisible Rectangle.
> If you change it to Visible Rectangle, you can see the bounding box, 
> but that isn't necessary to edit the link.
>
> If you click on Actions, you can delete the current link in the 
> Actions box and add a different link using the Add an Action, which is 
> what it sounds like you're trying to do?
>
> On Tue, Feb 2, 2021 at 3:11 PM Harrington, Matthew (Contractor) < 
> Matt.Harrington.Contractor at usap.gov> wrote:
>
> > Hi Lin,
> >
> > Much thanks for the responses.
> >
> > To your first email, I did go in and look at my TOC.fm file under 
> > the Format > Document > PDF Setup... dialog box. The settings you 
> > mentioned were already selected as you described (under the 
> > 'Bookmarks' tab vice the 'Tags (Distiller)' tab) with those headers 
> > already under the "Include Paragraphs:" pane and the Generate PDF 
> > Bookmarks checked. I believe the hierarchy is correct (our layout 
> > and naming might look a little odd, but they work for our purposes) :
> > Heading 1
> > Heading 1 Appen
> > Heading 1 Desc
> > Heading 1 Intro
> > Heading 1 Sys
> > .Heading 2
> > .Heading 2TOC Special
> > ..Heading 3
> > ...Heading 4
> > Etc.
> > The PDF bookmarks do work correctly as generated and I am able to 
> > add new ones, change where they link to within (or outside of the PDF).
> >
> > In your second email, you are correct, though the trouble I am 
> > having in the PDF is that unlike the List of Tables, List of 
> > Figures, and the Index, the TOC does not seem to want to generate 
> > the links (as bounding boxes) in the first place to the headers in 
> > the body. I would have to use the crosshair and draw one around every single entry!
> >
> > Since it works in the other three FM files (LOT, LOF, Index), I was 
> > thinking something must not be set correctly in my TOC file in
> FrameMaker.
> > However, when I compare the LOT, LOF, and Index against the TOC via 
> > Format
> > > Document > PDF Setup... dialog box, they all *appear* to be set up 
> > > the
> > same way. For one section in the both the bookmarks and the TOC, the 
> > reason we need to use the links that are automaticaly generated is 
> > to open folders just outside of the PDF that contain a bunch of 
> > large PDFs so are engineers can access supplemental info. Yes, convoluted.
> > :-)
> >
> > Something must not be set correctly.
> >
> > Matt
> >
> > -----Original Message-----
> > From: Framers <framers-bounces+matt.harrington.contractor=
> > usap.gov at lists.frameusers.com> On Behalf Of Lin Sims
> > Sent: Tuesday, February 02, 2021 12:34 PM
> > To: An email list for people using Adobe FrameMaker software. < 
> > framers at lists.frameusers.com>
> > Subject: [SPAM-heur][SPAM-dkim] Re: [Framers] Table of Contents 
> > issue in FM-generated PDF
> >
> >
> > OK, now I'm not sure I read your email right.
> >
> > You are generating both PDF bookmarks and hyperlinks for the TOC to 
> > the headings in the document, correct? And then you want to edit 
> > where the links from the TOC entries go to in the document using 
> > Acrobat Pro even though they are already linked to the heading in the document?
> >
> >
> >
> > On Tue, Feb 2, 2021 at 2:07 PM Harrington, Matthew (Contractor) < 
> > Matt.Harrington.Contractor at usap.gov> wrote:
> >
> > > Hi Framers,
> > >
> > > I'm having a little FrameMaker-generated PDF issue with the table 
> > > of contents (TOC) and wondered if anyone might know a solution? 
> > > Maybe this is the way PDFs have always worked when generated from 
> > > Adobe FrameMaker, but my use of FM is intermittent, so I don't 
> > > remember. I have been scouring the Internet on and off over 
> > > several days seeking a solution, but coming up empty.
> > >
> > > So, an example in contrast first: when I convert a Word document 
> > > to a PDF using 'Save As PDF', the TOC automatically converts all 
> > > of its entries into hyperlinks to those headings throughout the 
> > > document (much as bookmarks generated by FrameMaker do in a PDF). 
> > > In both Adobe Acrobat Pro DC and in Foxit PhantomPDF I can then go 
> > > to Edit [PDF] > Link and click the 'Add/Edit Web or Document Link' 
> > > function, which highlights every entry in the TOC with a nice 
> > > bounding box. I can then modify where they link by making changes 
> > > in right-click >
> Properties.
> > >
> > > A few months ago I was upgraded from FrameMaker version 12.0.4.445 
> > > to FrameMaker version 16.0.0.754 and still running on a Windows 10 
> > > laptop in both cases (FM 12 is still on my laptop, but I do not 
> > > use it). Even under FM 12, I don't believe the generated PDF would 
> > > let me to do what I described above with its generated PDF opened 
> > > in Adobe
> Acrobat.
> > > Instead, it seemed like I was only able to do those things with 
> > > Foxit PhantomPDF. For a large document, containing hundreds of 
> > > headings this
> > is a HUGE timesaver.
> > >
> > > However, under FM 16, it appears I can't get the TOC bounding 
> > > boxes even with Foxit PhantomPDF. None of the settings under the 'PDF'
> > > option under the FM Publish function jump out as the issue-though 
> > > I do not know if clicking either "Create Tagged PDF" (section 508
> > > stuff) or "Use Acrobat Distiller for PDF generation" would fix this.
> > > Oddly, when I click that 'Edit > Link' function in either Adobe 
> > > Acrobat Pro DC or in Foxit PhantomPDF, I do get the bounding boxes 
> > > in my List of Figures, List of Tables, and Index. This makes me 
> > > inclined to think it may be more of a TOC setting in FrameMaker, 
> > > but I don't know. Does anyone have any ideas? I'm stumped.
> > >
> > > Thank you,
> > > Matt
> > > _______________________________________________
> > >
> > > This message is from the Framers mailing list
> > >
> > > Send messages to framers at lists.frameusers.com Visit the list's 
> > > homepage at  http://www.frameusers.com Archives located at 
> > > http://www.mail-archive.com/framers%40lists.frameusers.com/
> > > Subscribe and unsubscribe at
> > > http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
> > > Send administrative questions to listadmin at frameusers.com
> > >
> >
> >
> > --
> > Lin Sims
> > _______________________________________________
> >
> > This message is from the Framers mailing list
> >
> > Send messages to framers at lists.frameusers.com Visit the list's 
> > homepage at  http://www.frameusers.com Archives located at 
> > http://www.mail-archive.com/framers%40lists.frameusers.com/
> > Subscribe and unsubscribe at
> > http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
> > Send administrative questions to listadmin at frameusers.com 
> > _______________________________________________
> >
> > This message is from the Framers mailing list
> >
> > Send messages to framers at lists.frameusers.com Visit the list's 
> > homepage at  http://www.frameusers.com Archives located at 
> > http://www.mail-archive.com/framers%40lists.frameusers.com/
> > Subscribe and unsubscribe at
> > http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
> > Send administrative questions to listadmin at frameusers.com
> >
>
>
> --
> Lin Sims
> _______________________________________________
>
> This message is from the Framers mailing list
>
> Send messages to framers at lists.frameusers.com Visit the list's 
> homepage at  http://www.frameusers.com Archives located at 
> http://www.mail-archive.com/framers%40lists.frameusers.com/
> Subscribe and unsubscribe at
> http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
> Send administrative questions to listadmin at frameusers.com 
> _______________________________________________
>
> This message is from the Framers mailing list
>
> Send messages to framers at lists.frameusers.com Visit the list's 
> homepage at  http://www.frameusers.com Archives located at 
> http://www.mail-archive.com/framers%40lists.frameusers.com/
> Subscribe and unsubscribe at
> http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
> Send administrative questions to listadmin at frameusers.com
>


--
Lin Sims
_______________________________________________

This message is from the Framers mailing list

Send messages to framers at lists.frameusers.com Visit the list's homepage at  http://www.frameusers.com Archives located at http://www.mail-archive.com/framers%40lists.frameusers.com/
Subscribe and unsubscribe at http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
Send administrative questions to listadmin at frameusers.com

More information about the Framers mailing list