Char and Para Tag Updating - Across Books

Thu Aug 9 09:54:52 PDT 2012

Thanks Georg.

I don't (currently) have Finalyser but I do have Silicon Prairie's Char Tools - and with a little trial and error the conversion option did what I needed.

Since I've been transferred to a different department, my new boss has been good about authorizing the purchase of third party tools - so I'll keep Finalyser in mind.

Alison

From: Georg Eck [mailto:eck at squidds.de]
Sent: Thursday, August 09, 2012 3:03 AM
To: Alison Craig; Fred Ridder; framers at lists.frameusers.com
Subject: AW: Char and Para Tag Updating - Across Books

Hi Alison,

the strategy should be:

1.       Rename all Char and Para tags in  your book and

2.       Then import a Template with correct Char and Para formats over the book.

Topic 1: Take TOOLBOX 9 for FrameMaker 9 (or Finalyser for FM10 or Fm11) with following feature:
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"Rename Format Names by Configuartion" You can design a table with all correct and wrong tags to rename it.
More information about this feature see at Online Manual, here:
http://www.finalyser.com/help/#page/Finalyser%2520Online-Help/rename_formats.xml.16.2.html

Topic 2: See Fred's description.

-           Georg

Subject: RE: Char and Para Tag Updating - Across Books

Unfortunately, I am renaming some tags and updating some settings that I didn't set consistently when I first created tags.

Your mention of plugins jarred my memory. I have Silicon Prairie's Char and Para Tools. The conversion tool included in each looks like it might do what I want. Now I just have to study them a bit to figure out the details (and make backups before trying anything!)

Thanks for the help!

Alison

Subject: RE: Char and Para Tag Updating - Across Books

When you say "edit/update Char and Para tags" are you referring to the formatting associated with the tags, or to the tags themselves (e.g., their names and/or how they are applied)?

If it's the former, it's really quite easy:

1) Update the format definitions in one file. This can be any file: a file from the book, a file from a different book, or a separate template file. Save the file but leave it open.
2) From the book window, select the component files that need to be updated.
3) Choose File>Import>Formats, and select only the Character and Paragraph formats in the dialog.
4) Click Import.
5) After a few moments to a few minutes (depending on the number of files and how long it takes to open each of them), you'll be all done.

Note that this process will change the formats for all tags that appear in both the "source" (template) and "target" (document) files, and will add any new formats that are in the template. It will not delete unused formats, and it will not change the names of any tags, and it will not map any existing tags to new ones. To do any of those things, you will need either a plug-in or FrameScript plus an appropriate script (or a lot of time and patience to do it by hand).

-Fred Ridder

________________________________
From: Alison.Craig at ultrasonix.com<mailto:Alison.Craig at ultrasonix.com>
To: framers at lists.frameusers.com<mailto:framers at lists.frameusers.com>
Date: Wed, 8 Aug 2012 14:23:22 -0700
Subject: Char and Para Tag Updating - Across Books
FM 9 Version: 9.0p255
Unstructured
OS: Windows 7 Ultimate, 64 bit

Is there any way to edit/update Char and Para tags across all files in a book?

When I started with Frame about 3 years, it was a brand new experience for me and I didn't always use (actually, I didn't always know) best practices.

My current project is to try, as I update a book for the next revision, is to "fix" many of my original Char and Para tags. I've searched in the Using Adobe FrameMaker 9 pdf and Scriptorium's Unstructured FrameMaker 8, but I haven't found anything that tells me how to update Char or Para tags across all files in a book.

Am I really going to have to do this the hard way?

Alison

Alison Craig
Technical Documentation Lead

604-279-8550 | fax 604-279-8559 | toll-free 1-866-437-9508
Ultrasonix Medical Corporation | www.ultrasonix.com<http://www.ultrasonix.com/>

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