Acrobat X: Manually sending a Shared Review

[Lin Sims]

Hi all,

I worked with Box a lot yesterday (that's the "cloud-based storage" I
mentioned), and with some experimentation and testing aid from two of the
designers I support, I figured out how to do Shared Reviews with Box as a
WebDAV server.

I have to say, I was almost unreasonably excited when we got it to work.

I'm trying to generalize what we worked out so I can update this thread
with the solution if anyone is interested, but that may take a few days.

Thanks to all who supplied suggestions and information. This list rocks.


On Mon, Jan 26, 2015 at 6:31 PM, Zimmerman, Gary <
Gary.Zimmerman at teradata.com> wrote:

>
>
> *When you do a server-based shared review, each reviewer's comments are
> actually stored separate from the review PDF, in separate XML files that
> are somehow linked to the PDF document.  That’s why you can have multiple
> reviewers reviewing and marking up the document at the same time.*
>
>
>
> *If you use the option to save an "archive" copy of the file, the comments
> existing at the moment are all "flattened" into the PDF file that is saved,
> as regular PDF-based comments and markup.*
>
>
>
> *Not sure how that's handled with email-distributed review copies going to
> reviewers who don't have access to the server where all the XML files are
> stored.*
>
>
>
> *-- garyZ*
>
>
>
>
>
>
>
> *From:* framers-bounces at lists.frameusers.com [mailto:
> framers-bounces at lists.frameusers.com] *On Behalf Of *Heiko Haida
> *Sent:* Monday, January 26, 2015 2:25 PM
> *To:* Fred Ridder
> *Cc:* framers at lists.frameusers.com
> *Subject:* RE: Acrobat X: Manually sending a Shared Review
>
>
>
> Hi Fred,
>
> I was also thinking of the fact that Acrobat will use a PDF file with some
> modifications, like the comment function readied for Adobe Reader, not the
> original file.
> (This is a useful service and you would have to keep this in mind if your
> doing it without Acrobat.)
>
> But you are right, of course it is possible to share the file and start a
> review-cycle the old-fashioned way, only -- probably -- this will not be so
> "effortless".
> To me, the server-based workflow seems to be better suited for a quick and
> efficient review than the email-based workflow.
>
> Best regards - Tino H. Haida, Berlin
>
>
>
> Fred Ridder:
>
>  I don't think that's entirely true, Tino.
> You can still do a email-based PDF review with an unsupported mail system,
> but it's not automatic and it probably won't be integrated back to the
> FrameMaker source (I don't know about this last because I've never tried
> it).
> The process involves exporting the comments from the PDF that each
> reviewer sends and then importing those comments into the master review
> PDF. Look in the Options menu for the Comments List section of the Comments
> tool palette (or whatevertheheck Adobe calls it...) for the "Export All as
> Data File" and "Import Data File" commands.
> Not ideal, but it works, particularly if you keep the master file up to
> date and in a shared location, and all the reviewers are good about
> grabbing the latest copy of the master file before starting to add their
> own comments.
>
> -Fred Ridder
>  ------------------------------
>
> Date: Mon, 26 Jan 2015 21:50:17 +0100
> From: info at heiko-haida.de
> To: ljsims.ml at gmail.com; framers at lists.frameusers.com
> Subject: Re: Acrobat X: Manually sending a Shared Review
>
> Hi Lin,
> if Acrobat does not recognize the email client (like when a web-based
> email is used), you cannot send the file specially prepared for the review,
> which means that you cannot use the email review process at all (as far as
> I understand it).
> You would not be able to store your PDF file in the specific format that
> is necessary for the workflow; e.g. to collect all comments in one final
> version at the end of one review cycle, Acrobat has to recognize the files
> as "original" or "commented" versions of one review process. (...I guess.)
> There are two other options for a workflow which is not email-based but
> server-based:
> 1) A server-path is available for all reviewers (could be WebDAV)
> 2) acrobat.com could be used as a "server" (Adobe ID required for setup)
> In both cases the reviewers would either work with the server copy, or
> work with local copies, where each comment is automatically transfered to
> the server copy. This way, all comments are visible immediately for all
> reviewers and can also be answered, which can be very useful (connection to
> server-path/internet must be available to "publish" the comments). This
> way, the comments do not have to be re-imported into the original version
> from all the different commented files.
> Best regards - Tino H. Haida. Berlin
>
> Lin Sims:
>
> Acrobat X doesn't support using a web-based email for sending Shared
> Review invitations. It does let you manually send invitations, but I've not
> been able to find actual instructions for how to do that. The situation is
> complicated by the fact that I am using WebDAV and a cloud storage service
> for collecting the review comments.
>
> I'm assuming that what you do is attach the review file to an email and
> send it on with whatever information is required, but you know what they
> say about assumptions. I'm also wondering what, if anything, will happen if
> a reviewer tried to open the folder Acrobat creates for storing comments on
> the cloud server.
>
>
> --
>
> Lin Sims
>
>
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-- 
Lin Sims
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