[Framers] version numbering and document control

[Judith Wallace]

Hi Lise,

I recommend that the first version of a manual be Revision 0.

I also recommend placing both a PDF of the manual and a zip of the
directories of the source files into your database.

By source files, I mean the FrameMaker files used to create the PDF of the
manual and the artwork files that are used in those FrameMaker files and,
if the artwork file used in the FrameMaker file is a not the source artwork
file, then also include a directory of the source artwork files, if
available. The exception to this might be a vector diagram (PDF or EPS)
from an  AutoCAD file - especially if the AutoCAD source file has files
brought in by reference.

Regards,
Judith Wallace


On Fri, Feb 12, 2021, 9:08 AM Lise Bible <rentagoodbook at gmail.com> wrote:

> Hello, Framers,
> Historically (I inherited this system) the manuals for my company have
> listed the month and year as the revision. And that has worked ok, except
> when more than one update needed to happen within a month. And my boss
> wants me to switch to a numbered revision system.
>
> But what has me stymied is, what number do I start with? It doesn't really
> make sense to me to start at 1 because some of these manuals are now 10
> years old and have had multiple revisions/updates.
>
> Any advice?
>
> (My boss also wants me to implement some kind of document control system, a
> la what we do with engineering drawings in Autodesk Vault but that's a
> secondary step and one I have not figured out yet. He has said he wants to
> put manuals in Vault like the drawings are, and I'm still not sure how well
> that would work. I could see maybe uploading pdfs, but I'm thinking doing
> this with the frame files would get messy.)
>
> Thanks,
> Lise
> --
> *Save the earth.* It's the only planet with chocolate.
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